Committee Secretariat: Three Year Fixed-Term

INTERNAL AND EXTERNAL VACANCY: COMMITTEE SECRETARIAT: THREE-YEAR FIXED TERM CONTRACT

CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral & Petroleum Resources. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.

JOB PURPOSE:

The Committee Secretariat is responsible for providing administrative support to Board and Committee governance processes by coordinating meeting logistics, preparing documentation, recording minutes, and maintaining governance records in accordance with organisational procedures.

 REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE:

• National Diploma (NQF 6) qualification in Law, Governance, Business Administration / Commerce or equivalent qualification.
• A minimum of 3 - 5 years’ experience in governance administration, executive support or committee coordination roles.
• Experience in public sector will serve as an added advantage.
• Registered Chartered Secretary or equivalent will serve as an added advantage
• Bachelor’s Degree (NQF 7) qualification in Law, Governance, Business Administration / Commerce or equivalent will serve as an added advantage.

DESIRED ADDITIONAL SKILLS/ COMPETENCIES:

• Basic corporate governance practices.
• Board and committee meeting administration.
• Knowledge on governance documentation standards.
• Record keeping and documents management practices.
• Meeting coordination and scheduling.
• Minute taking and documentation.
• Experience with stakeholder coordination and administrative organisation.

KEY PERFORMANCE INDICATORS:

Committee Meeting Administration

• Schedule committee meetings and coordinate logistics.
• Prepare and distribute meeting agendas and documentation.
• Ensure meeting packs are circulated in accordance with timelines

Minute Taking and Documentation

• Attend committee meetings and record accurate minutes.
• Capture committee resolutions and action items.
• Circulate approved minutes and meeting records.

Governance Records Administration

• Maintain committee records and document repositories.
• Ensure governance documents are securely stored and accessible.
• Maintain committee attendance records and documentation logs.

Stakeholder Coordination Support

• Liaise with committee members and internal stakeholders on meeting arrangements
• Respond to administrative governance queries
• Provide support for governance documentation requests

Committee Support

• Support the Company Secretary in evaluating committee effectiveness, including tracking attendance, reviewing governance practices, and identifying areas for improvement.
• Ensure committee members are well-prepared for meetings by providing relevant materials, updates, and training where needed.
• Facilitate workshops or inductions for new committee members to familiarize them with governance structures.

Publish date:   27 March 2026

Closing Date:  31 March 2026

NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation certificate is attached to the application on submission. If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful.  CEF SOC reserves the right not to fill this position. CEF SOC is an equal employment opportunity and affirmative action employer, and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan.