INTERNAL AND EXTERNAL VACANCY: COMMITTEE SECRETARIAT: TWO-YEAR FIXED TERM

CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral & Petroleum Resources. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.

JOB PURPOSE:

The Committee Secretariat is responsible for providing administrative and governance support to board committees, ensuring the effective operation of meetings, accurate record-keeping, and compliance with corporate governance and statutory requirements. The role ensures that committee decisions are well-documented, communicated, and actioned in accordance with organizational policies and regulatory frameworks.

 REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Bachelors’ degree (NQF level 7) in Business Law or equivalent qualification.
• A minimum of 3-5 years' experience in corporate governance, secretarial, compliance role or legal practice.
• Proven experience in public sector is advantageous.
• Honours degree (NQF level 8) in Business Law or equivalent qualification will serve as an added advantage.

 DESIRED ADDITIONAL SKILLS/ COMPETENCIES:

• Advanced knowledge of corporate governance frameworks and structures
• Knowledge of committee compositions and responsibilities
• Knowledge of King IV principles
• Knowledge of relevant public sector governance frameworks
• Strong time management and attentive to detail.
• Skilled in reporting and record keeping
• Assertive, and ethically grounded
• Excellent interpersonal and communication skills
• Good legal research and advisory skills
• Pragmatic thinker with a perfectionist mindset
• Highly conscientious
• Effective coordinator.

KEY PERFORMANCE INDICATORS:

Committee Governance and administration

• Provide secretarial support to designated board committees, including scheduling meetings, preparing agendas, and distributing pre-read materials.
• Attend committee meetings and record accurate minutes, highlighting key discussions, resolutions, and action items.
• Ensure timely follow-up on committee decisions and actions, liaising with responsible stakeholders for implementation.
• Maintain and update committee charters and terms of reference in alignment with governance best practices.

Compliance & Regulatory Support

• Ensure committee activities adhere to corporate governance frameworks, legislative requirements, and internal policies.
• Assist in monitoring compliance with relevant statutory and regulatory obligations, supporting the Company Secretary in reporting requirements.
• Ensure committee documentation meets legal and corporate standards, supporting regulatory submissions where required.

Document and records management

• Manage the secure storage and accessibility of committee records, including meeting minutes, resolutions, and reports.
• Ensure accurate and organized filing systems in accordance with document retention policies and audit requirements.
• Oversee the drafting and circulation of reports to the Board and relevant stakeholders as required.

 Stakeholder communication and support

• Serve as the liaison between the committee, board members, executive management, and external stakeholders.
• Provide guidance to committee members on governance processes and administrative protocols.
• Coordinate committee-related communications and ensure clarity on meeting logistics and documentation

Committee Support

• Support the Company Secretary in evaluating committee effectiveness, including tracking attendance, reviewing governance practices, and identifying areas for improvement.
• Ensure committee members are well-prepared for meetings by providing relevant materials, updates, and training where needed.
• Facilitate workshops or inductions for new committee members to familiarize them with governance structures.

Publish date:    19 August 2025

Closing Date:   28 August 2025

NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation certificate is attached to the application on submission. If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful.  CEF SOC reserves the right to not fill this position. CEF SOC is an equal employment opportunity and affirmative action employer, and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan.

INTERNAL AND EXTERNAL VACANCY: COMPANY SECRETARIAT: TWO-YEAR FIXED TERM

CEF SOC

CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral & Petroleum Resources. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.

JOB PURPOSE:

The Company Secretariat is responsible for ensuring the efficient administration of the subsidiaries’ corporate governance, compliance, and regulatory frameworks.

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE

• LLB degree (NQF level 8) or equivalent qualification.
• A minimum of 5-8 years’ experience in secretarial, governance, compliance role or legal practice.
• Experience in the public sector is preferred.
• A Masters’ Degree (NQF level 9) in Law or related field will serve as an added advantage.

DESIRED ADDITIONAL SKILLS/ COMPETENCIES

• Advanced knowledge of corporate governance frameworks and structures
• Knowledge of board compositions and responsibilities
• Strong time management and attentive to detail.
• Skilled in reporting and record keeping
• Assertive, and ethically grounded
• Excellent interpersonal and communication skills
• Good legal research and advisory skills
• Pragmatic thinker with a perfectionist mindset
• Highly conscientious
• Effective coordinator.

KEY PERFORMANCE INDICATORS

 Board and committee support

• Organize and coordinate Board meetings, including preparing agendas, distributing documentation, and recording minutes.
• Liaise with management to prepare updated information on outstanding action items so that an update is provided in meetings
• Follow up on matters arising from Board and committees and guide Board, Sub Committees and management on protocols required prior to submissions sent through to the Board.
• Obtain sign-off minutes from chairperson of the respective meetings
• Completion of annual returns for submission to CIPC.
• Manage and maintain statutory records of CEF and subsidiaries

Facilitate Board and Subcommittee Governance

• Guide board and sub-committee members with regards to duties responsibilities and powers.

Corporate Governance

• Communicate legislative and corporate governance developments to the board and sub committees by providing them with guidance on how legislation impacts the company
• Ensure that the Board adheres to governance frameworks and provide guidance on matters of ethics, transparency, and accountability.
• Bring irregularities or non-compliance to the attention of the Group Company Secretary.

Stakeholder Communication and Support

• Act as the primary point of contact between the Board, stakeholders, and regulators, managing inquiries and fostering open communication.
• Facilitate the flow of information to and from the Board, ensuring stakeholders are informed about key decisions and updates.

 Record-keeping and Documentation

• Maintain accurate and secure corporate records, including Board resolutions, shareholder agreements, contracts, and governance documents.
• Ensure compliance with record-keeping laws, particularly regarding confidentiality and document retention.

Reporting

• Responsible for reviewing reports for submission.
• Responsible for compiling governance reports.

Publish date:    19 August 2025

Closing Date:   28 August 2025

NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation certificate is attached to the application on submission. If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful.  CEF SOC reserves the right not to fill this position. CEF SOC is an equal employment opportunity and affirmative action employer, and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan.