Company Secretariat: Three Year Fixed-Term (Two Posts)

Sandton, South Africa

INTERNAL AND EXTERNAL VACANCY: COMPANY SECRETARIAT: THREE-YEAR FIXED TERM CONTRACT (TWO POSTS)

CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral & Petroleum Resources. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.

JOB PURPOSE:

The Company Secretariat is responsible for ensuring the efficient administration of the subsidiaries’ corporate governance, compliance, and regulatory frameworks under the guidance and quality assurance of the Senior COSEC.

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE:

  • LLB degree (NQF 8) / Company Secretary or equivalent qualification.
  • A minimum of 5 years’ experience in secretarial, governance or compliance role.
  • Experience providing entity-level governance support
  • Experience in public sector is preferred
  • Registered Chartered Secretary or equivalent is a requirement
  • Admission Certificate as an Attorney or Advocate will serve as an added advantage
  • Master’s degree (NQF 9) in Law or equivalent qualification will serve as an added advantage.

DESIRED ADDITIONAL SKILLS/ COMPETENCIES:

  • Strong understanding of Board/Committee administration.
  • Knowledge of secretariat processes and statutory reporting.
  • Understanding of governance documentation protocols.
  • Time management and pay attention to detail.
  • Experience on reporting, record keeping and assertiveness.
  • Interpersonal, communication skills and legal researching skills.
  • Drafting high-quality minutes at entity level.
  • Committee coordination and compliance tracking.

KEY PERFORMANCE INDICATORS:

Board and committee support

  • Under the guidance and quality assurance of the senior COSEC:

(i) Organize and coordinate Board meetings, including preparing agendas, distributing documentation, and recording minutes.

(ii) Liaise with management to prepare updated information on outstanding action items so that an update is provided in meetings.

(iii) Follow up on matters arising from Board and committees and guide Board, Sub Committees and management on protocols required prior to submissions sent through to the board.

(iv) Affix minutes of meeting and resolutions permanently in CEF’s minute book and obtain sign off from chairperson of the respective meetings.

(v) Completion of annual returns for submission to authorities.

(vi) Manage and maintain statutory records of CEF and subsidiaries.

(vii) Escalate governance interpretation queries to Senior COSEC and implement governance instructions as directed.

Stakeholder communication and support

  • Serve as a communication conduit between management and the assigned Boards/Committees to ensure effective flow of governance information.

Record-keeping and documentation

  • Maintain accurate and secure corporate records, including Board resolutions, shareholder agreements, contracts, and governance documents.
  • Ensure compliance with record-keeping laws, particularly regarding confidentiality and document retention.

Reporting

  • Responsible for reviewing reports for submission.
  • Responsible for compiling governance reports.
  • Submit all reports and registers to Senior COSEC for quality assurance before Board circulation

Publish date:   27 March 2026

Closing Date:  05 March 2026

NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation certificate is attached to the application on submission. If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful.  CEF SOC reserves the right not to fill this position. CEF SOC is an equal employment opportunity and affirmative action employer, and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan.

Department: Secretariat Services