Assistant HR Officer: 5 Year Fixed Term

Sandton, South Africa

 

INTERNAL AND EXTERNAL VACANCY: ASSISTANT HR OFFICER: 5 YEAR FIXED TERM

CEF SOC

CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral & Petroleum Resources. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.

JOB PURPOSE:

To provide administrative, logistical, and coordination support to the HRBP team, enabling efficient delivery of HR operations across business units. The HR Administrator plays a pivotal role in ensuring seamless support in areas such as employee relations, onboarding, data management, HR reporting, and project coordination.

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE:

  • Matric and certificate (NQF5) in Human Resource Management or equivalent.
  • A minimum of 2 to 3 years' experience performing similar HR functions/duties.
  • Proven experience in supporting multiple stakeholders will serve as an advantage.
  • National Diploma (NQF 6) in Human Resources Management or equivalent qualification will serve as an added advantage.
  • Exposure to online HR platforms/ systems, experience in the public sector and in employee relations will serve as an added advantage.

DESIRED ADDITIONAL SKILLS/ COMPETENCIES:

  • Basic understanding of HR policies, procedures and best practices.
  • Basic understanding of HR functions, practices and labour legislation (LRA, EEA, BCEA)
  • Understanding of HR reporting and compliance standards.
  • Administrative skills and basic reporting skills.
  • Effective written and verbal communication skills.
  • Attention to detail.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information.
  • Conscientious, time management skills, service orientated and accountable.

 KEY PERFORMANCE INDICATORS:

 HR Administration Support

  • Maintain employee records and HR filing system
  • Support team with drafting correspondence, minutes and reports
  • Schedule team meetings and coordinate the logistics
  • Coordinate travel arrangements for the team and assist in audit preparations

Talent Acquisition Support

  • Post job advertisements on internal and external platforms.
  • Schedule interviews with candidates and coordinate travel arrangements if necessary.
  • Preparation of interview guides.
  • Coordinate pre-employment checks.

Onboarding & Offboarding

  • Support onboarding process by coordinating the distribution and receipt of new engagement documentation.
  • Coordinate exit interview process and capture results.
  • Coordinate termination process.

 Employee Relations Support

  • Schedule ER meetings, hearings and coordinate the logistics (book meeting room, arrange refreshments, transport, accommodation, etc).
  • File and track disciplinary and grievance case documentation.

HR Reporting & Data Management 

  • Update and maintain HR databases and trackers.
  • Ensure data is accurately captured and make corrections where required
  • Compile monthly HR report using the data

Publish date:   1 September 2025

Closing Date:  7 September 2025

 NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation certificate is attached to the application on submission. If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful.  CEF SOC reserves the right to not fill this position. CEF SOC is an equal employment opportunity and affirmative action employer, and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan.

Department: HR Operations